Documentation

UCaaS (Business Phone) · Guides

Video meetings

Host HD video meetings with shareable links, guest controls, screen sharing, recording, flexible layouts, and phone dial-in.

Host HD video meetings from the same platform as your phones — the same HD video meetings and conferencing that comes with every UCaaS seat, with no separate meeting vendor or login. Rooms and settings live under Meetings.

Rooms & joining

  • Create and list rooms; each has a display name and a max-participants limit
  • A pre-join lobby lets you preview your camera, pick your microphone and camera, and set your initial mute state before connecting
  • Every room has a shareable join link
  • Email the invite from the app and watch activity — who it went to, who opened it, and who joined
  • Toggle Allow guests per link (join without an account)
  • Links are revocable and can be set to expire

Guest join policy

Choose how link/web guests get in:

PolicyBehavior
AnyoneGuests join immediately
Ask to joinGuests wait; the host admits or denies each one
Require PINGuests enter the meeting PIN

In-meeting controls

  • Password protection
  • Host + co-host roles — the host can promote a co-host (even an invited outside guest)
  • Moderation: mute all, mute an individual, turn cameras off, or remove a participant
  • Raise hand
  • In-meeting chat with a visibility setting (everyone, or host/co-host only) and attachments — images shown inline, documents as a download chip, up to 10 MB per file
  • Screen sharing, with a policy of everyone or hosts/co-hosts only
  • Recording (host-only); a live REC badge shows to all participants for awareness and consent

Stage layouts

  • Grid — up to 30 tiles per page on desktop (up to 9 on mobile)
  • Speaker view — one large speaker with a scrollable filmstrip; click a tile to pin it
  • Active-speaker — the current speaker's tile stands out
  • Your layout choice is remembered per device

Phone dial-in

Participants without video can join by phone:

  • A shared dial-in number — callers enter a Meeting ID and, when required, a PIN
  • Phone participants appear in the meeting as a phone-icon card ("Joined by phone") with their number
  • Each room's detail screen shows the copyable dial-in number and Meeting ID / PIN

Warning

Recording a meeting may require participant consent depending on where attendees are. The visible REC badge helps, but confirm you meet the notification rules that apply to your meetings.

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